1. OVERVIEW
By purchasing this product, you are entering an agreement with Kylie Pengelly Linke to deliver a Done for You Wine Tasting Event at your venue. There are aspects of the agreement for both parties to contribute in order to maximise the chances of executing a successful event.
An initial 30 minute meeting will be booked at the time of payment to discuss the specific details for your venue and the event date will be agreed upon and scheduled.
A minimum of 5 weeks prior to the scheduled event date is required.
Waved in May 2025 (Events can be executed within 2 to 5 weeks for a Queue Jumper Fee of $150. This is only recommended when you are confident you can fill your event.)
The main terms include, the following (see below sections for more detail):
- You will supply the venue, wine, all glassware, room set up and pack down.
- Minimum 4 weeks of active promotion before the event (waved in May 2025), I will provide a marketing calendar with the social media tiles & comments and email swipe copy.
- You will set up a Facebook event, then invite me to co-host. I will provide the Event image
- All promotion will be co-branded
- Once the date has been confirmed there is a one week cooling off period after which time, no refund will be given. The event may be postponed in extenuating circumstances, but must be re-booked within 6 months of the initial booking date so as not to forfeit the booking fee. Further cancellation fees may be charged, see below for details.
- A travel fee will apply for travel more than 100kms from Riverton, SA, payment required on the day of initial 30 minute meeting.
2. THE EVENT
You will supply an appropriate space and all glassware, wine for your event. You will be responsible for all clean up, pack down and dishes after the event.
I will arrive at the venue with ample time prior to the start of the event to set up tasting mats. Each event runs for approximately 2 hours.
Variations on length, structure or theme can be discussed in our initial meeting, there may be additional fees depending on your requirements.
3. PROMOTION
I don’t promise to drag in a rental crowd, nor can I promise to overly promote your venue through my own social media (there will be a weekly post of events and it will be on the What’s On page of my website). Instead, I will provide you with jointly branded social media tiles and comments with a marketing calendar so you can schedule your posts in the weeks leading up to your event.
I will provide a brand appropriate Header image for your Facebook event.
I will provide you with promotional email swipe files tailored to your venue and event to send to your email list in the 4 weeks leading up to your event.
I will provide you with PDF Poster files for you to print and put up around your venue and any community noticeboard where appropriate.
BONUS: If you intend to advertise in print media I can supply the Ad copy.
WHAT YOU NEED TO DO:
- Start actively promoting your event as soon as possible.
- Run a minimum 4 weeks of active promotion using the provided material before your event (I recommend 5 to 6 weeks to maximise the success of your launch).
- Set up an event on Facebook for your event and assign @kylieplstrategist as a co-host (this is more effective on targeting locals than if I do it).
- Use the brand material I provide!
- Follow the recommended promotion calendar I provide.
- Tag me in any posts you do about the event, @kylieplstrategist and I’ll share that post to my social media (it doesn’t work if it is only a mention in a comment).
- Make sure all of your staff know about the event and can spruik it to customers.
- Get some photos or footage of your first event to help further promotions.
4. RESPONSIBILITIES
My Responsibilities
I will do my utmost to endeavour to:
- Provide events that are professionally run.
- Ensure that the events are entertaining, interesting and informative
- Act in your best interests in connection with these terms and conditions.
- Provide the event in a timely and efficient manner, and meet all reasonable deadlines set by us, in accordance with these terms and conditions.
Your Responsibilities
You are responsible for your conduct and ensuring that you comply with these terms and conditions. In particular, you must:
- Co-operate with me as reasonably required.
- Not book any other company to provide wine tasting, beer tasting or cocktail making events at your venue throughout your engagement with me.
- Provide the information and documentation that I reasonably require.
- On request, make available to me such facilities as I reasonably require.
- Ensure that I am provided with a safe working environment.
- Ensure that your staff and agents co-operate with and assist me.
- Ensure that the use by me or any person authorised by me of any material will not infringe the rights (including intellectual property rights) of any person or give rise to any obligation on my behalf (or any person authorised by me) to pay compensation or royalty to any person.
- Ensure that the information and material provided by you to me is accurate and true.
5. CHARGES, PAYMENT & CANCELLATION POLICY
Payment for your event is made upfront with a 30 minute meeting booked in at a suitable time via a link received in the confirmation email.
Once the event is booked you have a one week (seven day) cooling off period from the date of the initial meeting to request a refund. After this time no refund will be given.
The event may be postponed in extenuating circumstances no less than 7 days prior to the event, but must be re-booked within 6 months of the initial booking date so as not to forfeit the booking fee. Events cancelled less than 7 days prior to the event, can also be rescheduled within 6 months, but will incur a $150 fee as well as any other costs incurred for pre-arranged travel and accommodation.
6. TICKET PRICE
You are encouraged to charge a per person ticket price for your event. I can give you an RRP which will be dependent on the wines chosen. The purpose of this event is to bring in extra revenue for you on your slow nights. I encourage meal deals and wine take away purchase deals as well.
7. BOOKING DAYS
The idea of these events is to bring people in on your slow days so you can choose from Tuesday to Thursday inclusive.
Friday - Sunday & Public Holidays
Generally I don’t run events on Friday, Saturday or Sunday and public holidays. If you require an event on these days, they will be subject to limited availability and a surcharge will apply.
8. LIMITATION OF OUR LIABILITY
I will provide the event with reasonable care and skill. However, I will not be liable to you for any loss or damage in the following cases:
- If I am unable to provide the event to you due to any reasons beyond my control.
- For any loss you suffer when taking part in my event, to the extent permitted by law.
- For loss or damage (including personal injury whether or not resulting in death) suffered by punters, your staff, myself or any other persons present at the event arising from any acts or omissions in the course of the performance of the event.
9. INTELLECTUAL PROPERTY & ASSETS
The format of the event (including all variations) remains my property. You must not share my property with any third party, or present, use or otherwise pass off my property as yours without express written consent from me to do so.
10. JURISDICTION
These terms and conditions are governed by the laws of the states and territories of Australia.
11. RESOLVING DISPUTES
As a business I would like the opportunity to address any concerns you may have regarding my services. In signing these terms and conditions, you agree to take reasonable steps to resolve any dispute that may arise by emailing me at [email protected] and informally outlining the issues you have. We will also take reasonable steps to resolve this dispute informally.
Furthermore, you agree to resolve any claims relating to our provision of services, and these terms and conditions, through the use of mediation or arbitration. This agreement ensures that we both utilise alternative dispute resolution mechanisms before resorting to formal litigation.
12. CHANGES TO THESE TERMS AND CONDITIONS
I reserve the right to amend these terms and conditions from time to time. If a change meaningfully alters these terms and conditions, I will notify you.